![]() Distributed work can easily get impacted by distractions and gaining timely information about when teams do what activities help measure how productive they perform — each employee hour being wasted results in growing inefficiency at work. If you don’t have a productivity monitoring system, you’re risking your workforce to end up with teams other than those that makeup 75% of employees that reflect maximum productivity in remote work. Gaining awareness about how teams work in distributed environments helps identify what teams perform and what teams lack in doing productive work. Here the employee data entailing employee performance factors can prove useful for organizations struggling to know what drives or disrupts employee productivity in remote work. Let’s understand how employee productivity monitoring software helps capture employee data based on their activities and what insights you can gain by processing this data into actionable information: Get employee activity-based data Find out how employees perform and what causes inefficiencies at work. Measure employee performance with an effective monitoring tool to learn how employee activities impact productivity at work. What are workplace distractions Employee workplace data includes what their active time is, and what idle or break time they spend. You get to know what aux time BPO teams use. This data is valuable and holds the key to finding out how employees spend the day and what their work hours are. You can get this data analyzed with dashboard visualization from remote employee productivity monitoring software to get your answer on how your employees spend the day at work. What is employee engagement at work Employee engagement data from employee monitoring software reflects what employees deliver quality work and what employees lack in meeting expectations for standardized work. Process workforce data gained with the remote employee productivity monitoring tool to analyze how your teams perform and with what productivity. What apps and websites help employees perform Capture app and web usage-based employee data with staff productivity monitoring software that hints at what productive and non-productive time they spend at work. Get data-driven insight with employee performance monitoring software to find how employee app and web usage impact their work hours and whether they contribute to employee efficiency at work. What are employee work patterns Employee work-bound data recorded with employee performance tracking tool indicates how your teams spend their day. Measure employee data recorded with employee performance tracking software to gain real-time analytics into when employees do what tasks and whether it accelerates or distracts their productivity at work. Find actionable information about employee productivity Gain workable insights from employee data recorded with remote employee productivity monitoring tool and evaluate what factors encourage or disrupt employee performance. Identify employee work hours Measure employee time to extract the details about when employees log into work, if employees exceed idle time that impacts their active hours, or if employees use frequent break time that affects their efficiency. Analyze when your BPO teams use aux time for what duration and if it disrupts employee workflow. Detect employee utilization Employee work data also helps you identify if employees are overworking or underutilized with bandwidth to balance work. Evaluate how employees are engaged at work and what productive hours they reflect. By analyzing employee work data, you can detect factors that impact employee work efficiency. Evaluate how focused employees perform With employee performance data, you can process it to measure if employees deliver standardized work, or if their work invites multiple reviews to meet the work expectations. Find out if employees consume more time to complete the tasks and assess training opportunities for them. Get to know when to check in to support employees to boost focused time at work and help elevate their performance. Measure employee activity timeline Gaining insights from employee productivity data, you can know what activities they perform at what time and if it pushes or pauses their efficiency. Utilize employee data to break down their activities and identify when they do what actions and how it affects productivity at work. Need for wAnywhere employee productivity monitoring software wAnywhere productivity monitoring software is purpose-built for remote and hybrid teams. Organizations with distributed workforce can capture the needed employee data with AI-powered employee productivity management tool that enables them to control the factors improving or impacting employee productivity at work. Start a free trial to see wAnywhere in action today! Originally Published: Importance of Employee Productivity Monitoring in Distributed Work
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![]() Employee work location contributes significantly to how teams perform and with what productivity. The recent three work environments in practice, including office, remote, and hybrid have their impact on employee performance, and each influences employees at work differently, with one encouraging collaboration while the other promoting work flexibility. Let us understand how different work environments impact employee performance and pose productivity challenges: Impact of work environment on employee performance The surroundings in which employees work define how they will perform and what productivity they will achieve. Balancing the merits and demerits of the workplace is key to efficient employee performance. Let us discuss the role of workplaces in defining employee productivity. Office work environment – Better team collaboration Office as a workplace provides better team collaboration with employees working next to each other and are easily available to discuss work, plan strategies, or brainstorm ideas. You can get help fast, seek advice, and casually conversate with office water cooler talks to shed off work monotony and reset productivity. With these advantages, office settings are not immune to inefficiencies at work, let us discuss what causes that: Productivity challenges in office work Productivity challenges in office work can diminish its collaboration advantage and cost employees with low focused time and inefficiency at work. – More casual conversations: Office employees working together and in front of each other get prompted to have casual conversations and this practice is frequent in the office environment that majorly impacts employee productive hours. – Frequent check-ins: With employees working in front of the managers, it can lead to managers frequently checking in with teams which impacts employee engagement at work. – Reduced work flexibility: Office employees work under close supervision of management which affects their work flexibility and makes them continue work with fewer breaks. – Less focused time: The office environment with more commute time, casual conversations, and frequent check-ins limits focused time and impacts productive work. – Low efficiency at work: Less focused time in office work leads to employee inefficiency and non-productivity. How to overcome productivity challenges in office work It is important to balance the work environment in office settings to control inefficiency and encourage employees for more productive work. – Control casual conversations: Detect multiple persons around the workplace to alert them and control frequent casual conversations among office employees. – Measure employee work hours: Identify what hours employees work and what employee productive hours are to measure work efficiency. – Alert employees for breaks: Find out what employees work for continuous hours to alert them for breaks and avoid employee burnout. – No frequent check-ins: Measure employee activities at work with an intuitive dashboard to negate frequent employee check-ins and save employee time. – App and web usage: Detect what applications and websites employees visit and what helps them in work to boost focused time and control non-productive app and web usage. Remote work environment – Flexible workspace The current shift toward future work is encouraging more organizations to adopt remote work and employ more global talents for standardized and productive work. Distributed teams working in remote environments can leverage more focused time resulting in increased work efficiency. Though an unmonitored remote work environment can drive non-productivity at work, let us explore what leads to that. Productivity challenges in remote work Distractions in remote work can lead to employee disengagement and low motivation to perform, let us discuss more. – Inefficient performance: Remote employees working in flexible work environments can easily get distracted by home or other remote workplace surroundings which can cause inefficient work performance and more non-productive hours. – Non-compliant actions: Distributed work poses the challenge of knowing employee actions and you cannot know how compliant employee activities are, which can risk data privacy at work and breach business policy. – Work inefficiency: The more flexible remote work environment can prompt distributed teams not to optimize their work hours which can cause work inefficiencies and project delays at work. – Low work engagement: Distractions in remote work including unorganized workspace and less focused time can cause low employee engagement at work which can lead to low employee productivity and performance. – Less productive hours: Unmonitored remote teams can take frequent breaks, that too, for exceeding duration, and can spend more idle time which can impact their work hours and productivity in distributed work. How to overcome productivity challenges in remote work Controlling inefficiency in distributed work, organizations with remote teams can encourage more productive work, let us further explore. – Know employee activities: Find out when your remote teams log into work, what time they spend being active at work, when they are idle, and when they log out to measure how employees spend the day in distributed work. – Measure break and aux time: Identify when your remote workforce uses break time and if they exceed it, or when your BPO or contact center teams take aux time, for what purpose, and duration to learn how it impacts employee work efficiency. – Ensure compliance at work: Detect employee actions in remote work environments, especially in BPOs and contact centers, and learn how they behave, whether their actions are compliant with business policy and data privacy, and whether they cause risk to ensure clean desk compliance in remote work environments. – Identify employee utilization: Know the workload of distributed employees and learn what their utilization ratios are. Learn what employees are over, under, or adequately utilized to find the employee work bandwidth and distribute work to balance employee workload. – Analyze employee engagement at work: Measure factors that affect employee engagement in remote work including employee workload and continuous work hours by measuring employee utilization and work time to avoid burnout and encourage more focused and productive work. Hybrid work environment – Combination of work flexibility and team collaboration The combination of remote and office work, the hybrid environment provides a balance between in-person collaboration for teams working in the office and flexibility for the teams working remotely. With teams switching to office and remote work, hybrid work presents the challenge of managing work hours and productivity for remote and office teams. Productivity challenges in hybrid work Inefficiency, less productive hours, and low employee performance are the common challenges in hybrid work, let us discover more. – Manage hybrid teams: Depending on the need, hybrid teams may work part of the day in the office and the rest part of the day remotely which makes it tricky to manage employee work hours and productivity. – Manage time for remote and office teams: With hybrid teams working distributed in remote and office environments, it gets tough to measure what teams spend what time on what tasks, and what are their work efficiency. – Measure productivity for hybrid teams: Estimating the time that hybrid teams spend on tasks is complex which makes it tricky to measure their productive hours. How to overcome productivity challenges in hybrid work Analyzing the performance of Hybrid teams working in remote and office environments helps measure their performance. – Hybrid work analytics: Measure what teams work in the office and what teams work in remote environments to know how and where hybrid teams work. – Attendance analytics for hybrid teams: Analyze what hybrid teams log into remote and office work environments and what their availability is in hybrid work to allocate tasks. – Work from home vs work from office: Identify productive hours for remote and office working hybrid teams with their work hours and efficiency. – Daily logged-in vs not logged-in: Detect what teams log into work and what teams do not for each workday and find out workforce availability in hybrid work. Why do you need employee monitoring software to manage distributed teams Manage your in-office, remote, and hybrid teams with effective employee monitoring software to measure where they work and what tasks they perform with what productivity and efficiency. Start a free trial to get firsthand experience of how a productivity monitoring tool can maintain performance for your distributed teams. ![]() The phrase "remote work" does not sound as foreign today as it did even a few years ago. There have been a staggering 159% more people working remotely in the past 12 years alone. When asked, 90% of employees responded that having the option to work remotely enhanced their morale, which accounts for the sharp increase. The development of technology has surely allowed persons who work in fields where remote work is feasible to make significant changes to their working practices. There are several tried-and-tested methods for productive team collaboration in the conventional office context. However, because there are so many variations in how remote work is carried out, remote teams must reconsider their approaches to achieve effective collaboration. Here are eight guidelines to help you work effectively with your remote teams: 1. Set Up Online Stand-Up Meet A daily virtual stand-up meeting is like a queue that gets you ready for the day and serves the same purpose as your morning routine. We advise you to conduct this either in a group video conference or during individual video calls with each member of your team. Because if you simply used instant messaging, you would not be able to effectively collaborate with your remote teams. You can choose from a wide variety of premium, cost-free team video conferencing applications on the internet. The days of purchasing outrageously expensive video conferencing software with corporate licenses are long gone. The top video calling software in the world, Skype, Zoom, and Google Hangouts are just a few examples where you can use the service for free. 2. Take Technology to Your Advantage When discussing remote work, choosing the technology that the team will employ for optimal efficiency is one of our favorite topics. Because not all communication tools are created equal and certain team members may not feel comfortable using them, your team's decision in terms of communication tools could make or break you. You can precisely track your team's productivity and connectivity with full-featured collaboration suites designed specifically for remote teams; such examples include Microsoft Teams and Slack. Even now, some of these tools are free. 3. Allow Your Team to be Flexible Your remote team members are free to work wherever they want, so managing distractions is one of their everyday problems. Giving your team members some wiggle room as the team leader of your remote team might be a smart idea. At the end of the day, the freedom and adaptability you provide them will do you and the team a favor. Due to the fact that they would discover their most comfortable working schedules, which would lead to increased production. 4. Stop Micromanaging It would not be possible, no matter how hard you tried, to evaluate every single item of work completed by every member of your remote teams. Realistically, you should not even attempt to control every single aspect of the team's output, especially if you are managing a remote team of workers that are dispersed across many locations. rather than keeping track of the hours each of your employees put in by watching their screens. The output of the remote team should be used to measure how productive teams are. 5. Ensure Remote Teams are Well Equipped By this, we meant more specifically in the hardware department. This time let us talk about the hardware side of things. Earlier, we talked about how important it is to have the right collection of software tools for all the many parts of the team's connectivity and cooperation. Of course, none of the team's prepared software tools would function without hardware. As the manager of the remote team, it is your duty to guarantee that each team member gets the resources necessary to carry out their tasks effectively. It would be incorrect to assume that they had a high-speed internet connection, mobile devices, and, of course, a laptop or desktop computer since even if one team member were missing just one piece of technology, it might have a significant impact on employee efficiency as a whole. 6. Improve Communication Methods To minimize confusion, which could harm the team's relationship and reduce productivity, it is crucial to have a clear set of rules on which medium each member of the team should use. Three main categories of communication tools are available.
7. Provide Training to Your Teams Training and seminars are held locally or elsewhere, just like in the office. Even while your team members can learn the majority of the new skills they need on their own, they still need to receive training from other distant coworkers. Because your team members will be better able to carry out their duties inside the team if they have greater information and better abilities. Because of this, it is your duty as the team leader to fund training, webinars, workshops, and other events that the entire team would find useful. 8. Recognize Team Efforts Although it may seem trivial, it is crucial to thank your team members for their efforts, commitment, and contributions. Low team member morale could come from failure to comply. Another point is that it is critical to be specific, timely, and visible when recognizing your team members. In conclusion, you must take your virtual team and workflows just as seriously as you would if they were physically present. Increase your focus on communication and specialized tools, and only work with candidates who are well-prepared and suited for remote work. We hope that our advice will make it easier for you to manage remote workers more effectively. For further discussion, let’s connect to help you with successful remote team collaboration and management. |
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